Center for Teaching, Learning & Technology

Syllabus Statements: COVID 19 Guidance

Syllabus statements are an important way for faculty to accomplish a number of useful goals at the outset of each course: Reduce the number of predictable questions from students, help establish students' expectations about the course at the outset, reduce students’ uncertainty (and increase their comfort level) about you and the course, generate more positive perceptions about who you are and how you will conduct the class, and convey your commitment to supporting them as individuals. These pages offer information about several categories of recommended syllabus statements, each offering examples and downloads of language that can be copied or revised for individual faculty use in course syllabi.

COVID-19 Guidance

While Cal Poly's response to the pandemic remains operational, this multi-part statement provides detailed guidance to students about their responsibilities when on campus and while interacting with instructors and classmates.

Below is carefully crafted language, prepared by Academic Affairs, that you may consider including in your syllabi.

COVID-19 Testing Compliance and Campus Safety

Cal Poly is committed to protecting the health and safety of the campus community. By participating in this course, you agree to abide by ongoing testing and safety protocols as outlined in the COVID-19 Presidential Order:

  • Participate in COVID-19 testing as required by the University
  • Complete daily health screenings
  • Wear a face covering while on University property
  • Maintain physical distance
  • Adhere to health and safety signage

Testing compliance. Check the COVID-19 Info tab on your portal to determine your testing compliance status. If you are required to participate in ongoing testing, be reminded that it is your responsibility to do so. More details are available on the Testing Compliance webpage.

Non-compliance restrictions [For face-to-face courses]. Failure to comply with testing requirements will result in restrictions from campus services, spaces, and applications, including access to Canvas and Zoom. You will receive several notifications before restrictions occur; please heed those messages. If you are required to participate in ongoing testing and do not to test, you should notify me before restrictions are applied.

If you find yourself restricted from campus applications, please be reminded that University policy states, “campus email is an official method of campus communication to students and may be used as the sole method of communication for some campus matters.” I recognize you may have your Cal Poly email forwarded to another application, but I will be following campus policy. Again, this is a good reason to heed notifications and comply with testing and safety protocols.

An absence, including any late or missed work, due to non-compliance restrictions [may] be considered unexcused and is subject to the course attendance and make-up work policies.

Campus Pass [For face-to-face courses]. I will be utilizing the campus pass to monitor your compliance with testing protocols and [will] turn away blue, yellow, and red passes as well as no pass. Note that having a blue pass does not fall within the University’s attendance guidelines for excused absences. Absences due to a blue pass are therefore subject to the course attendance and make-up work policies. Please visit the COVID-19 Daily Self-Screening webpage for more information on the campus pass.

Cal Poly’s COVID-19 Daily Self Screening Tool

Prior to arriving on any University property or participating in any University-related activity, all currently enrolled students must conduct a personal health screening.

If you are part of the ongoing testing compliance group and are required to participate in daily self-screenings, you must complete the self-screening by noon (12 p.m.) or before going to campus, whichever comes first. You can access the self-screening tool via the COVID-19 Info Tab on your portal or receive a daily email or text message (opt in to receive these on the daily screening page in the portal) with a link to complete your daily self-screening.

Further information can be found on the COVID-19 Daily Self-Screening webpage.

Campus Safety Measures

Cal Poly is taking a number of steps to prevent the spread of COVID-19 on campus. Along with increased cleaning and sanitation, the university is also placing hand-sanitizing stations around campus and posting signage that promotes face coverings, physical distancing, and other behaviors that reduce transmission. The university will also be providing face coverings, face shields, disposable gloves and other safety equipment to the campus community. For more information, visit the university’s Personal Protective Equipment webpage.

Classroom Safety Measures

Taking these preventative steps, as well as monitoring your health and staying home if you are feeling unwell, will help protect the safety of the entire Cal Poly community:

  • Use a Cloth Face Covering. An overview of situations when face coverings should be used on campus, and some of the exemptions that may apply to Cal Poly community members, is available on the Stay Healthy webpage.
  • Clean and Disinfect. Wash your hands often and disinfect frequently touched surfaces.
  • Maintain Distance. Avoid close contact and remain at least six feet away from others.
  • Monitor your health. Watch for fever, cough, shortness of breath, or other symptoms of COVID-19 as outlined on the CDC’s Symptoms of Coronavirus webpage, and complete daily health screenings.  
  • Other Measures Specific to the Course. [Add here].

Learn more about protecting your health and well-being while living or working on campus by visiting the university’s Coronavirus Information webpage.

What can my instructor do if I refuse to wear a face covering or comply with other campus COVID-19 safety protocols?
If you want to attend class, receive campus services, or participate in campus activities, but you refuse to wear a face covering or comply with other COVID-19 safety protocols, your instructor may respond by doing any one or more of the following:

What if I say I cannot wear a face covering for medical or disability reasons?
You should contact the Disability Resource Center (DRC) if you believe you cannot comply with any of the COVID-19 related health/safety measures due to a medical condition or disability.  The DRC will then engage in an interactive process with you to determine whether an accommodation is appropriate under the circumstances. Since the health and safety of the entire campus community who is working, studying, and living on campus will need to be considered when providing individual accommodations, not all requests for an accommodation will be considered reasonable or appropriate to grant, especially if it endangers the health of others. However, solutions that balance the health/safety of the individual with the broader community will be sought.

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